Job Description

We are seeking a detail-oriented and dependable Bookkeeper to join our team. This role is essential to the smooth financial operation of our business and requires a strong understanding of accounting principles, attention to detail, and excellent organizational skills. The ideal candidate will be experienced in payroll, accounts payable, compliance reporting, and maintaining accurate financial records across multiple areas.

Key Responsibilities

Payroll Processing

• Review and verify employee time sheets, piece sheets, and territory summaries for accuracy.
• Accurately transfer labor data into designated charts and systems.
• Process occasional pay advances in line with company policy.
• Maintain strict confidentiality regarding employee compensation data.

Accounts Payable

• Enter vendor invoices into the accounting system promptly and accurately.
• Issue payments to vendors via ACH, credit card, or check.

Cash Management

• Manage and reconcile the front-end change fund.
• Maintain detailed records of all petty cash transactions.

Compliance and Reporting

• Prepare and file sales and use tax returns.
• Complete and submit annual paperwork for business licenses, DBA claims, dealer plates, and insurance renewals.
• Generate and submit quarterly Commercial Auto Business (CAB) reports.

Account Reconciliation

• Perform monthly reconciliation of all bank accounts and credit card statements.
• Manually transfer daily retail sales transactions from AAC to QuickBooks.

Dealer Relations

• Conduct weekly audits of dealer invoices to identify duplicates and verify vehicle information (year, make, model).
• Record and track incoming payments from dealers.
• Communicate with dealers regarding inquiries and past-due payments.
• Keep the sales team informed about outstanding dealer balances.

Administrative Support

• Organize and maintain invoices for completed sales.
• Complete and process dealer applications.
• Perform monthly reconciliation of the company credit card (Kevin’s 0605 card).
• Conduct quarterly physical inventory counts and update records accordingly.
• Serve as an occasional point of contact for HR-related inquiries and administrative matters.

Qualifications

• Proven experience as a bookkeeper or in a similar financial role.
• Proficiency in QuickBooks or comparable accounting software.
• Strong Excel skills and ability to manage complex spreadsheets.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent organizational and time management skills.
• Strong communication skills and the ability to work collaboratively across departments and with vendors.

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