Job Description
We are looking for an Executive Assistant for a top media company in New York, New York! The Executive Assistant will dual support and report to the Senior Vice President of the Technical Account Management Team as well as the Vice President of Commerce, Partner, and Experience Operations Team. This person will be responsible for executive support and team related administration for both leaders. The ideal candidate is able to tactfully and effectively manage the office of these executives in a fast-paced, dynamic environment.
- Pay $34-40.00 based on experience
- Onsite: New York, New York
Responsibilities: - Coordinating/confirming all matters for heavy calendar load of mainly internal meetings. This entails the coordination with other executive offices, managing the video conference, dial-in and room details, and coordinating meetings over multiple time zones
- Provide additional administrative and office support such as setting up video calls, booking conference rooms, answering incoming phone calls, detailing messages, distributing mail, scanning and tracking documents, maintaining subscriptions, communicating to the department about events and trainings, and ordering supplies
- Managing all travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
- Coordinate team and departmental events and outings
- Interaction with various internal departments, IT support, other Administrative Assistants, external organizations and executive management globally
- Support basic office functions as required (i.e. maintain copy/supplies room, stock kitchen supplies, sort mail)
- Assist with special projects as needed
Required Qualifications:- Polished, poised, senior-level executive assistant with a minimum of 5-7 years of experience supporting senior executives (VP+) within large, corporate environments
- Extensive experience coordinating the scheduling of meetings with multiple executive offices
- Proven experience supporting an executive in a corporate environment
- Ability to work with the highest degree of confidentiality – exercising discretion, judgment, and diplomacy
- Must be able to expertly draft and transcribe correspondence (emails, memos, letters, reports)
- Strong technical proficiency in all Microsoft applications (Outlook, Word, PowerPoint, Excel, Teams, Sharepoint) and familiarity with the Google Apps suite (Docs, Sheets, and Slides) as well as information systems (Concur, Workday, Airtable)
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page DistinctionSolomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
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Job Tags
Hourly pay, Contract work, Freelance, Work at office